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Privacy Policy

We ask that you read this privacy policy carefully as it contains important details about what personal data Picture News Ltd. (also referred to as "we," "us" or "our") collects and processes when you use our services, including the choices we offer you to access, maintain and control it.

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1. Account or Service Data

When you register for and use our services, we will collect and process your personal data, supplied by you, in order to be able to provide our services to you. The information below clearly states the personal data we collect on registration:

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Name, Email Address and Contact Details (Contractual obligation, legal obligation, consent and legitimate interest)

We collect this data for:

  • To manage registration, perform account management and provide customer services

  • To identify you with our services and service usage

  • Administrative (i.e. financial, legal and regulatory compliance)

  • To contact you about products, events and services

  • Security

Payment Details (Contractual obligation, legal obligation, consent and legitimate interest)

We collect this data for:

  • To manage registration, perform account management and provide customer services

  • Administrative (i.e. financial, legal and regulatory compliance)

  • Security

 
2. Service Usage Data

We may also collect information regarding the way you navigate our pages and process usage data. This data is ultimately processed with the purpose of delivering a reliable service and accurate access reporting. It may be stored in various formats to allow us to provide a high level of service delivery to you. We do not sell this data to third parties. Our legal basis is that of legitimate interest. We also use a variety of different programs to improve our service to people who visit our website, website navigation rights and detection, and optimization of service use.

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3. Sharing Your Personal Data

3.1. Where you have provided us with your personal data, this personal data will not be shared or sold by us. However, it may be shared with third parties that are working with us in order to fulfil any services you have requested. Your personal data will also be disclosed to other sub-contractors, data processors and suppliers (third parties) to enable them to process your data for the purposes set out in this Privacy Policy.

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3.2. In the event that our business is sold or integrated with another business, your personal data may be disclosed to our advisers, to any prospective purchasers and their advisers, and will be passed on to the new owners of the business.

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4. Overseas Transfers

Your data may be transferred to countries outside the European Economic Area (EEA) that do not offer similar protection to those in the EEA or similar protections in place regarding your data and restrictions on its use, where it is sent and stored electronically. In particular, it may be stored in the United States or other territories. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and relevant data protection legislation. We have strict confidentiality agreements in place to ensure that data transferred outside of the EEA is governed in accordance with this policy. If we transfer your data outside of the EEA, this will be governed by appropriate agreements, which are approved by the European Commission to ensure the security of your data as necessary. Independently reviewed measures approved by regulators (such as the EU’s Privacy Shield Scheme).

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5. Our Use of Cookies and Stored Device Data

5.1 A cookie is a text file that is downloaded to and stored on your computer or smartphone when the user accesses a website. It allows the website to store and retrieve information about how the device is using the website itself.

5.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
5.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

5.4 If you opt to block cookies and data use for the use of cookies (and also those from your browser history) from Picture News’s website, Picture News will not accept liability or guarantee your website function as you may function correctly and you may not receive the best website experience if you disable or opt not to use cookies.

5.5 You can obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) http://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

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6. How We Protect Your Personal Data

6.1 We have put in place a number of security procedures and technical organizational measures to safeguard your personal data. These measures are reviewed regularly and updated when necessary in order to reflect our business needs and advances within changes in technology and regulatory requirements. 

6.2. Whilst we will do our reasonable efforts to safeguard your personal data. However, you should be aware that due to the nature of the Internet it is not entirely secure and due to this reason we cannot guarantee the security or delivery of any personal data you transmit to us over the web.

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7. Your Rights under Applicable Data Protection Law

7.1. Your rights in relation to the personal data you provide and are set out below (in brackets you will find a link to guidance from the ICO). Some of these rights only apply in certain circumstances. 

The right to be informed about the collection and use of your personal data (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-be-informed/)

The right to request the correction of your personal data if it is incomplete, inaccurate or out of date (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-rectification/)

The right to have your personal data erased in certain circumstances (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-erasure/)

The right to object to the processing of personal data in certain circumstances (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-object/)

The right to access your data and be informed about how it is being used (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-of-access/)

The right to obtain and reuse your personal data for your own purposes across different services (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-data-portability/)

 

7.2. We respect and value your rights to access and control your data. You can exercise your rights, subject to appropriate identity verification procedures, in the following ways:​

  • By contacting us via email on admin@outoftheboxassemblies.co.uk

  • By sending a letter to Out of the Box Assemblies, 22 Curie Drive, Gorleston, Gt Yarmouth, Norfolk, NR31 7RH

7.3. We value your rights seriously and want you to feel confident that we are handling your personal data responsibly and in line with good practice. You can seek further information or raise a concern by contacting the ICO helpline: 0303123113.

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8. Data Retention

We retain personal data for as long as we reasonably require it for legal or business purposes. When determining data retention periods, we take into consideration applicable laws, contractual obligations and the expectations and requirements of our customers. When we no longer need personal data, we securely delete or destroy it.

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9. Your Consent

By using or interacting with our services, you are consenting to:

  • The use of cookies and other technology

  • The transfer of your data outside of the country where you live

  • The transfer of your data outside of the European Economic Area

  • The collection, use, sharing, and other processing of your information as described in this Privacy Policy.

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10. Contact Us

Data Protection Officer - Mr R Freeman

Out of the Box Assemblies
82A
James Carter Road
Mildenhall
IP28 7DE

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11. Changes to this Policy

We keep this policy under regular review. If we change the content of our Privacy Policy we will post the changes on this page.

Last updated: June 2025

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